POCT Management for hospitals

Why POCT management

Without management, Point-of-Care is a risk. With it, an asset.

Scattered POCT devices across departments create operational and accreditation gaps. Centralized management fills them.

Without POCT management

Each department manages the devices themselves—different batches, different protocols, fragmented records.
QC is done "whenever someone remembers", without automatic locks when it fails.
Results do not go into LIS/NIS or are entered manually (errors, delays).
Operator trainings are not documented, so there's nothing to present during an audit.
During an inspection (NASKL, SAK, SÚKL), the audit trail is missing — a real threat to accreditation.

With POCT management from Poctailor

One console for all instruments — status, batches, users, real-time results.
Automated QC with daily checks and locks upon deviation. External QC program alongside internal.
Direct transmission of results to LIS/NIS via HL7 and POCT1-A. No transcription, no errors.
E-learning modules, regular recertifications, every training recorded in the audit trail.
Complete documentation for ISO 15189 and ISO 22870 — prepared for NASKL, SAK, and SÚKL.

What POCTm includes

Six pillars of our POCT management

We tailor the package to the size and structure of the facility. All pillars work together under a single console.

Centralized management

Dashboard for all POCT devices across departments — status, reagent batches, users, stored results. Real-time.

LIS/NIS Connectivity

Direct connection to laboratory and hospital information systems via HL7 and POCT1-A. The result is in the patient's record before the operator finishes data entry.

Quality Control (QC)

Daily internal checks, monthly external QC, automatic locks in case of deviation. Audit trail for ISO 15189 / 22870 generated automatically.

User Access Management

Each operator has their own profile, certification, and scope of authorization. The device will not start measuring without a valid operator certification.

Training & Certification

Initial training, regular recertifications, e-learning modules. Each training is automatically recorded in the audit trail.

Documentation for accreditations

Complete set of documents for NASKL, SAK, and SÚKL — SOPs, validations, proficiency testing, training records, QC history.

Our implementation process

From first audit to full operation in three steps

Implementation takes weeks, not months. We will guide you every step of the way with your own application specialist.

1

Current-state audit

We will go through all departments and existing POCT devices. We will map the workflow, connection to LIS/NIS, and the level of QC and documentation. Output: gap analysis and roadmap.

2

Console deployment & integration

Central management installation, connection of existing instruments (including other brands), integration with LIS/NIS via HL7. Daily QC is launched and the audit trail starts running.

3

Training and ongoing operation

The operator will complete e-learning and a practical examination. You will receive a POCT coordinator, we will provide regular service and documentation updates before each audit.

Compliance by design

Accreditation standards are not an add-on.
They are the foundation of the design.

POCT management from Poctailor is designed so that all documentation, records and processes comply with the requirements of ISO 15189 and ISO 22870. During NASKL, SAK or SÚKL audits, we will assist you directly on site — with an application specialist.

All devices in the portfolio comply with CE-IVDR (Regulation EU 2017/746) and are notified to SÚKL (CZ) and ŠÚKL (SK).

ISO 15189 Laboratory diagnostics — accreditation

ISO 22870 POCT — specific requirements

CE-IVDR Regulation EU 2017/746

POCT1-A / HL7 Connectivity standard

Frequently asked questions

FAQ for POCT Management

What size hospitals is POCT management designed for?

It makes economic sense starting from ~10 POCT devices; we typically implement it in hospitals with 30–150 devices across departments. For smaller healthcare facilities, we offer a simplified "POCTm Light" package with a basic console and QC supervision.

Does POCTm also work with devices from manufacturers other than those you supply?

Yes. The console supports the POCT1-A standard, which is an interoperable protocol for a wide range of POCT devices — Abbott, Radiometer, Roche, Siemens, Nova Biomedical, HemoCue, and others. During the audit, we will map out what you have and determine what can be connected directly and what needs an adapter.

How much does it cost and how is it charged?

The basic model is a fixed monthly fee based on the number of connected devices and the scope of services (QC, training, audit support). For larger installations, we offer a yearly service SLA with a fixed price. We always prepare a specific offer after an initial audit.

How long does the deployment take?

Audit + roadmap: 1–2 weeks. Technical integration with LIS/NIS: 2–6 weeks depending on size. Operator training and routine rollout: another 2–4 weeks. Overall from contract signing to full operation: 6–12 weeks.

Who is responsible for the accuracy of results and QC?

Clinical responsibility remains with the laboratory management of the healthcare facility (ISO 22870). We provide tools, documentation, and expert support that make this responsibility manageable—monitored QC, audit trail, operator certification, and training program.

Can you also advise on reimbursement codes and reporting to insurance companies?

Yes. We help with the selection of reimbursement codes for POCT procedures, preparation of documentation for review physicians, and implementation of reports into the HIS. We regularly monitor the reimbursement framework and inform clients about changes.

Want to see POCT management in action?

Book a free introductory audit — we'll go through your departments, map out POCT devices, and give you a roadmap for a complete POCTm solution.

Book a free audit →

POCT Management — one overview across dozens of devices